Calculate trucking cost per mile for owner-operators, fleet vehicles, and freight lanes.
Enter one total operating cost or build it from fixed and variable expenses, then compare
cost per total mile, cost per loaded mile, cost per kilometer, break-even rate, and profit.
Built for trucking CPM, loaded miles, deadhead miles, trip cost per mile, and cost per kilometer. Private by design: everything runs locally in your browser.
Inputs
Basic
Use the same time period for costs and miles: one load, one trip, one week, one month, or one year.
Optional. Enter this when you already know the total. Leave blank to use the cost categories below.
Choose miles for most U.S. trucking quotes or kilometers for metric fleet reports.
Used only for display. Examples: $, CAD $, €, £.
Costs
Add fixed and variable expenses for the same period as your miles. If single total cost is filled, it is used as the operating cost and these categories are shown as a subtotal reference.
Fixed costs
Payment, lease, rental, or equipment ownership cost for the period.
Variable costs
For owner-operators, include the driver wage or draw you want the truck to cover.
Actual fuel cost for the trip or period. If blank, fuel price and MPG can estimate it.
Optional. Example: 4.10. Used with MPG when fuel expense is blank.
Optional. Fuel cost per mile = fuel price / MPG.
Miles
Loaded miles are revenue miles. Empty miles are deadhead or repositioning miles. Total miles can be entered directly or calculated from loaded plus empty miles.
Miles with billable freight or a paying load.
Miles driven without load revenue, including repositioning.
Optional. Leave blank to use loaded + empty miles.
Revenue
Add revenue when deciding whether a load, lane, or carrier rate covers your cost.
Include linehaul and fuel surcharge only if you receive it as revenue.
Optional alternative to total revenue. Example: 3.70 per loaded mile.
Results
Cost per total mile:—
Cost per loaded mile:—
Cost per kilometer:—
Deadhead percentage:—
Total operating cost:—
Fixed cost per mile:—
Variable cost per mile:—
Fuel cost per mile:—
Break-even rate:—
Revenue per loaded mile:—
Profit per loaded mile:—
Total margin:—
Why trucking cost per mile matters
Trucking cost per mile converts operating expenses into a lane, load, or fleet benchmark.
Owner-operators use it to decide whether a broker rate covers the truck. Fleet managers use
it to compare tractors, routes, maintenance programs, and utilization.
The most important distinction is total miles versus loaded miles. Total mile cost spreads the
operating cost across every mile the truck moves. Loaded mile cost spreads the same cost across
revenue miles only, which is why deadhead can make a profitable-looking rate much tighter.
The calculator also reports cost per kilometer so the same operating data can be shared with
metric teams or cross-border partners.
Formula reference
Total cost per mile:Total operating cost / total miles
Loaded cost per mile:Total operating cost / loaded miles
Fuel cost per mile:Fuel price / miles per gallon or fuel expense / total miles
Profit per mile:Revenue per loaded mile - loaded cost per mile
Break-even rate:Total operating cost / loaded miles
Cost per kilometer:Total operating cost / total kilometers
Methodology note: calculations run locally in your browser. Mile and kilometer conversion uses
1 mile = 1.60934 kilometers. The calculator includes only the costs and revenue you enter; taxes,
depreciation, unpaid owner labor, financing details, detention, and fuel surcharge are not assumed unless you add them.
Methodology last reviewed: June 23, 2026.
Formula:1,537 / 600, 1,537 / 520, and 1,925 - 1,537.
Result: $2.56 per total mile, $2.96 break-even, and $388 profit.
Fleet vehicle operating cost
Inputs: $6,300 vehicle costs, 3,600 total miles, 3,300 loaded miles.
Formula:6,300 / 3,600 and 6,300 / 3,300.
Result: $1.75 per total mile and $1.91 per loaded mile.
Fuel-only trip comparison
Inputs: $4.10 fuel price, 6.5 MPG, 600 total miles.
Formula:4.10 / 6.5 and 0.63 * 600.
Result: about $0.63 fuel cost per mile and $378.46 total fuel cost.
What to include in cost per mile
Fixed costs
Truck payment, lease, or depreciation
Insurance
Permits, registration, licensing
Parking or storage
Variable costs
Maintenance and repairs
Tires
Tolls
Washouts and route-specific fees
Labor
Driver pay
Payroll taxes or benefits
Owner-operator draw
Layover or detention pay if unpaid by the customer
Fuel
Diesel or gasoline
DEF and additives
Fuel tax effects if tracked separately
Fuel surcharge revenue when analyzing profit
Accessorials
Lumper fees
Scale tickets
Detention and layover charges
Special permits or escorts
Overhead
Dispatch
Factoring or payment fees
ELD, software, phone, and office costs
Accounting, compliance, and admin time
Benchmark guidance
Cost per mile varies by equipment type, fuel price, lane length, loaded utilization, region,
maintenance profile, driver pay, and whether fuel surcharge is treated as revenue. Avoid treating
one public number as universally good or bad.
A stronger comparison is your own history by truck, lane, month, and customer. For freight quotes,
compare the offered rate per loaded mile against your break-even rate, then add the profit margin
needed for risk, downtime, and overhead.
FAQs
What is a good cost per mile for trucking?
There is no universal good cost per mile. Compare your result with your own history, similar equipment, fuel prices, lane length, utilization, and the rate needed to cover costs.
How do I calculate cost per loaded mile?
Divide total operating cost by loaded miles. Loaded cost per mile is usually higher than cost per total mile because empty or deadhead miles are excluded from the denominator.
Should fuel surcharge be included?
For cost analysis, include actual fuel expense. For revenue analysis, include fuel surcharge only if you receive it as part of the load or lane revenue.
What is the difference between cost per mile and rate per mile?
Cost per mile is what it costs you to operate. Rate per mile is what the customer, broker, or carrier pays. Profit per mile is rate per mile minus cost per mile.
How do deadhead miles affect cost per mile?
Deadhead miles raise the cost of revenue miles because the truck still incurs fuel, labor, maintenance, and fixed costs while not earning loaded miles.
What fixed and variable costs should I include?
Include fixed costs such as truck payment, insurance, permits, registration, parking, and overhead, plus variable costs such as fuel, maintenance, tires, tolls, driver pay, dispatch, factoring, and other trip expenses.
How often should I recalculate trucking cost per mile?
Recalculate whenever fuel prices, insurance, payment terms, maintenance costs, driver pay, lanes, or utilization change. Many operators review it monthly and before quoting major lanes.
Is this calculator private?
Yes. Calculations run locally in your browser, and the page does not need to send your route, cost, or revenue inputs to a server.
Disclaimer
Cost per mile is a planning metric. Actual results depend on equipment, contracts, fuel prices, lanes, maintenance, utilization, and route conditions.
